Administrator, Leasing and Property Management (1 Year Contract)

Department: Leasing

Reporting Office: Executive Director, Leasing & Marketing

About Us
A specialised real estate investment and operating company.

8M, founded in 2014, was born out of a passion for the rejuvenation and reintegration of Singapore’s iconic shophouses into the evolving cityscape. Over the past few years the company has seen rapid growth, gaining significant expertise in the shophouse sector, and today we own an impressive portfolio of conservation properties. We continue to diversify our acquisition strategy however investment in conservation property remains at the heart of our business.

Our People
Our greatest asset is our people and we are passionate about nurturing talent to achieve success within our company and the industry. Our team is bold in approach, entrepreneurial in the way we build business, strive to deliver excellence for our partners and for ourselves, and above all, a social bunch. And collectively we work together to realise our company vision; “To change the way people experience Singapore“.

Main Duties & Responsibilities

The Administrator (Property Management & Leasing) is a 1-year contract role responsible for providing administrative and operational support to the Property Management and Leasing teams. The role supports property operations, tenant services, leasing administration, vendor invoice verification, database management, and marketing coordination to ensure smooth day-to-day operations.

Property Management:

• Provide administrative support for day-to-day property management operations across the portfolio.
• Coordinate and process operational documentation, including utility reports, invoices, service records, and tenant-related documentation.
• Maintain accurate property, tenant, and vendor records, ensuring timely updates and proper filing of documentation.
• Support the preparation of periodic operational and management reports.
• Administer tenant access control, including the issuance, updating, and tracking of access cards and related records.
• Assist with other property management administrative duties and ad-hoc assignments as required.

Leasing Administration:

• Manage leasing enquiries across email, WhatsApp, and other channels, and assist to qualify enquiries and support Leasing Managers in coordinating viewings where necessary.
• Prepare, update and send marketing materials and property listings to prospective tenants and agents.
• Conduct due diligence and assist with the preparation, processing and administration of lease documentation.
• Maintain accurate lease records and data within relevant systems and databases.

General Administration:

• Coordinate and liaise with tenants, vendors, service providers, and internal stakeholders on administrative matters.
• Ensure timely and accurate record-keeping of property, leasing, and tenant-related information.
• Provide administrative support to the Property Management and Leasing teams on day-to-day operations.
• Perform any other duties and responsibilities assigned by the immediate supervisor or Management.

Job Requirements

• Diploma in Business Administration, Property Management, Real Estate, or a related discipline.
• Minimum 1–3 years of administrative experience, preferably in property management, real estate, or a related industry.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience with Yardi or other property management systems will be an advantage.
• Strong organisational and time management skills with the ability to manage multiple tasks and deadlines.
• Detail-oriented with good administrative and record-keeping abilities.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Fresh graduates are welcome to apply.