Executive/Senior Executive, Finance Operations

Department: Finance

Reporting Officer: Manager, Finance Operations

About Us
A specialised real estate investment and operating company.

8M, founded in 2014, was born out of a passion for the rejuvenation and reintegration of Singapore’s iconic shophouses into the evolving cityscape. Over the past few years the company has seen rapid growth, gaining significant expertise in the shophouse sector, and today we own an impressive portfolio of conservation properties. We continue to diversify our acquisition strategy however investment in conservation property remains at the heart of our business.

Our People
Our greatest asset is our people and we are passionate about nurturing talent to achieve success within our company and the industry. Our team is bold in approach, entrepreneurial in the way we build business, strive to deliver excellence for our partners and for ourselves, and above all, a social bunch. And collectively we work together to realise our company vision; “To change the way people experience Singapore”.

Main Duties & Responsibilities
Accounts Receivable (AR)

• Perform other ad-hoc assignments as assigned.
• Manage monthly billing and invoicing for the assigned portfolio of entities using Yardi Property Management System (Yardi PMS).
• Administer direct debit arrangements and ensure timely tenant collections.
• Monitor daily incoming receipts and perform accurate tenant account reconciliations.
• Prepare and issue Statements of Accounts to errant tenants and conduct structured follow-ups via email and telephone.
• Prepare and issue Letters of Demand and Notices of Re-Entry in accordance with internal escalation protocols.
• Proactively track tenancy arrears and collaborate closely with Asset and Property Management teams to resolve issues.
• Prepare AR ageing and collections reports for internal and management reporting.
• Maintain accurate, complete, and up-to-date AR records within Yardi PMS.
• Support in cashflow monitoring and forecasting by proactively identifying and highlighting collection risks or potential timing gaps.
• Liaise with external auditors on billing and AR-related queries.
• Identify billing and AR process gaps, as well as contribute to procedural enhancements and control improvements.

Accounts Payable (AP)

• Ensure accurate and timely recording of vendor invoices into Yardi PMS for assigned entities
• Review invoices for proper approval in accordance with the Authority Matrix.
• Apply correct expense recognition in line with accounting standards and tax requirements.
• Prepare vendor payment runs and obtain required authorisations via online banking platforms.
• Reconcile vendor statements and resolve discrepancies or outstanding balances.
• Prepare AP reports for management and operational tracking.
• Maintain accurate and complete AP records in Yardi PMS.
• Support in cashflow monitoring and forecasting, with specific focus on payment timing and upcoming obligations
• Prepare and file quarterly GST returns with supporting schedules.
• Liaise with auditors on expenses and AP-related queries.
• Identify AP process gaps, as well as contribute to procedural enhancements and control improvements.
• Perform other ad-hoc assignments as assigned.

Reporting, Systems & Continuous Improvement

• Assist in management reporting and financial analysis, as required.
• Support finance systems and automation initiatives (e.g. dashboards, reporting tools and system connectors).
• Contribute to documentation and adherence to standard operating procedures (SOPs) for AR and AP.
• Perform ad-hoc finance assignments within the assigned portfolio, as directed by the Manager, FinOps and Management.

Job Requirements

• Bachelor’s Degree in Finance, Accounting, or related discipline.
• Minimum 3 years of experience in AR, AP, or general accounting.
• Experience managing multiple legal entities or portfolios preferred.
• Experience with ERP systems; with hands-on operational experience with Yardi PMS is highly desirable.
• Strong understanding of operational accounting processes.
• High attention to detail and accuracy.
• Proficient in Microsoft Excel.
• Able to work independently within a defined scope of responsibility.
• Strong communication and coordination skills with internal stakeholders.
• Process-driven mindset with an emphasis on control and efficiency.